Admin/Office Manager

who will:

• Keep track and compile audit-ready reports of company’s ongoing projects. You will file and retrieve documents and reference materials, conduct research, collect and analyse data to prepare reports / documents, liaise with external audit teams to ensure full compliance and clean report tracking. You will revise and suggest improvements to processes and record-keeping systems.

• Perform a variety of the office admin responsibilities: document preparation, perform filing, update computer records, manage shipping, receiving and filing of mail/products, among others. You will look after the office equipment, maintain office supplies and office contractors.

• Schedule meetings and ensure venues and equipment for meetings, prepare a room before and after meetings, take notes during meetings and prepare meeting minutes. Also, you will help make travel arrangements for staff.

• Respond to routine inquiries from internal or external sources, send quotes, manage invoicing, customer follow ups and cash collection through a CRM.

• Input and reconcile transactions into the accounting system.

• Manage company’s social channels, prepare company’s presentations, tradeshow materials. You will lead the preparation of team's participation in various industry events and assist with its organisation.

• Manage simple HR tasks such as onboarding, liaising with authorities, insurance companies and other external bodies.

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Your Responsibilities

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• Project management

• Executive assistance

• Company office management

• CRM & social channels management

• Simple HR & accounting support

• PR & industry events manager

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The Best Candidate Would Have

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• Bachelor degree in Economics and Commerce or equivalent

• 3-5 years of relevant work experience, ideally in an agile IT or hardware-development environment, and cross-cultural communication

• Office management experience & analytical excellence

• Fluent communication in English & French

• Strong customer empathy and a passion for helping a team achieve great results

• Strong inter-personal communication skills with people from different backgrounds

• Can-do attitude, problem solver

• Knowledge of Hubspot and Xero are a plus.

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Hydromea builds a team that values autonomy and thorough leadership.  Every day, you will have the opportunity to share your ideas and contribute to solving challenging problems. We all work together, and each voice is important to move forward. We look for people with high passion for deep-tech products and love in their profession. We provide a lot of freedom to create spectacular things that will inspire you and make others around you inspired.